1. Articles of Establishment
The Aviation Club (The Club, Club or TAC) is established to:
• Foster an inclusive environment promoting participation in recreational
aviation in its various forms.
• Prioritize enjoyment and camaraderie,
The Club is empowered to evolve its identity and focus to best serve its members’
interests and aviation pursuits.
2. Membership
2.1 – Membership is classified into three categories:
1. Regular Members: Individuals aged 18 and above – Voting rights.
2. Family Members: Spouses or partners of Regular Members – No voting rights.
3. Junior Members: Individuals under 18 years of age. Upon reaching 18 during
their membership year, Junior Members are encouraged to transition to
Regular Membership = No voting rights.
2.2 – Membership is open to all with an interest in fostering aviation. Prospective
members must submit an official application form for approval by the Committee.
2.3 – Membership duration is one calendar year.
2.4 – Voting rights are exclusive to Regular Members, each possessing one vote at
General Meetings (GM), Annual General Meetings (AGM), or Special General
Meetings (SGM).
2.5 – Resignation from the Club is permitted at any time with written notice to the
Committee. No refund of membership fees is provided for resignations within a
calendar year.
2.6 – Members with unpaid annual subscriptions by May 1st cease to be active
members.
2.7 – Termination of Club Membership: Membership is contingent upon upholding
Club values and responsibilities. Failure to meet these standards may result in
membership termination, subject to review by the Committee and a majority vote at
a Club meeting.
3. Meetings
3.1 – Formal meetings are chaired by the President, Vice-President, or a Committee
member designated by the President in their absence. Disputes may be resolved by
a simple majority vote of the Committee.
3.2 – Motions are passed by a simple majority vote, with quorum requirements met.
3.3 – Quorum requirements for Member Meetings and Annual and Special
General Meetings are one-third of all Regular Members. Quorum
requirements for Committee Meetings are three Committee members.
3.4 – Member meetings occur monthly, as determined by the Committee or
members.
3.5 – Committee meetings are convened as necessary.
3.6 – Annual General meetings, typically held in April, include elections, setting
quorum levels, financial reporting, and subscription approvals. Fourteen days’ notice
is provided.
3.7 – Special General meetings may be called when needed, with fourteen days’
notice.
3.8 – Proxy voting is permitted at all meetings with official Proxy Voting Forms,
contributing to quorum requirements.
4. Club Committee Elections/Appointments
4.1 – The Club Committee ideally consists of at least four members: President, VicePresident, Secretary, and Treasurer. Positions may be combined.
4.2 – Committee members retire annually but may seek re-election or other
positions.
4.3 – Committee members are elected during the Annual General Meeting.
4.5 – Nominations for Committee positions are accepted before and during the AGM.
4.6 – Nominations require proposal and seconding by Ordinary members in good
standing, accompanied by written consent from the nominee, who must be a current
Ordinary member.
4.7 – Uncontested nominations may lead to automatic election. Vacancies may be
filled by the Committee.
4.8 – In case of tied votes, the method of selection (e.g., coin toss or second ballot)
is determined by the meeting chair.
4.10 – Committee members serve until the next AGM unless vacancies arise, in which
case, the Committee may co-opt replacements.
4.11 – Committee members failing to fulfil their duties may be asked to resign by
majority Committee vote.
5. Financial Management
5.1 – Club finances are sustained through member subscriptions and fundraising
activities, overseen by the Committee.
5.2 – The Club is not authorized to obtain loans or overdrafts without approval at an
AGM or SGM with a 75% majority vote.
5.3 – Exceptions to financial provisions can only be made at AGMs or SGMs with a
75% majority vote.
5.4 – The Club maintains adequate cash reserves for operational needs.
5.5 – Cash reserves are preferably held in interest-bearing accounts.
5.6 – Expenditures exceeding a predetermined limit require approval at Members
Meetings.
5.7 – Expenditures must be supported by vouchers and presented at the subsequent
Members Meeting.
5.8 – Committee members may be reimbursed for legitimate expenses incurred
during Club activities.
5.9 – Approved expenditures are recorded in minutes; others are not sanctioned.
5.10 – Financial instruments require dual signatures, with online banking requiring
one authorized individual.
5.11 – Signing powers are limited to specific positions: President, Vice-president,
Secretary, and Treasurer.
5.12 – The Treasurer maintains detailed accounts accessible to members at every
Members Meeting.
6. Amendments
Changes to the Club’s by-laws require notice and a 75% majority vote at a General
Meeting, AGM, or SGM.
7. Dissolution
Dissolution necessitates a two-thirds majority vote at a Special General Meeting,
with at least 14 days’ notice. Debts are settled, and assets are distributed as per
members’ decision.
8. Limitations and Liability
The Club, its’ Members, or Committee are not liable for individual actions not under
Club control. Official Club statements require Committee approval